{"id":3,"date":"2024-04-01T18:17:23","date_gmt":"2024-04-01T18:17:23","guid":{"rendered":"https:\/\/videopod.nl\/?page_id=3"},"modified":"2026-05-22T18:37:53","modified_gmt":"2026-05-22T18:37:53","slug":"privacy","status":"publish","type":"page","link":"https:\/\/staging.videopod.nl\/en\/privacy\/","title":{"rendered":"Privacy Policy"},"content":{"rendered":"

Last updated: 22 May 2026<\/em><\/p>\n\n\n\n

VideoPod is a service provided by V-Media BV<\/strong>, based in Amsterdam. This privacy policy explains which personal data we process when you visit our website staging.videopod.nl, contact us, or make a booking. It has been drafted in accordance with the General Data Protection Regulation (GDPR \/ Regulation (EU) 2016\/679) and the Dutch implementation thereof (Uitvoeringswet AVG).<\/p>\n\n\n\n

1. Data Controller<\/h2>\n\n\n\n

V-Media BV<\/strong><\/p>\n\n\n\n

    \n
  • Address: Emmalaan 25, 1075 AT Amsterdam<\/li>\n\n
  • Chamber of Commerce (KvK) number: 84418338<\/li>\n\n
  • VAT number: NL863203917B01<\/li>\n\n
  • Contact: hallo@staging.videopod.nl<\/li>\n<\/ul>\n\n\n\n

    For any questions about this policy or about the processing of your personal data, please reach us at the email address above.<\/p>\n\n\n\n

    2. Data we collect<\/h2>\n\n\n\n

    We collect only the data needed to deliver our services, invoice for them, and improve them.<\/p>\n\n\n\n

    2.1 Contact and booking data<\/h3>\n\n\n\n

    When you contact us by email, submit a form, or make a booking via Calendly:<\/p>\n\n\n\n

      \n
    • First and last name<\/li>\n\n
    • Email address<\/li>\n\n
    • Phone number (if provided)<\/li>\n\n
    • Company name (if provided)<\/li>\n\n
    • Subject of your message or booking<\/li>\n\n
    • Preferred recording date \/ time<\/li>\n<\/ul>\n\n\n\n

      2.2 Customer data<\/h3>\n\n\n\n

      Once you become a client:<\/p>\n\n\n\n

        \n
      • The data listed above<\/li>\n\n
      • Billing details (company name, KvK, VAT, address)<\/li>\n\n
      • Payment data (IBAN, transaction reference)<\/li>\n<\/ul>\n\n\n\n

        2.3 Technical data (website visit)<\/h3>\n\n\n\n
          \n
        • IP address (anonymised where possible)<\/li>\n\n
        • Browser type and version<\/li>\n\n
        • Pages visited and time spent<\/li>\n\n
        • Referring website<\/li>\n\n
        • Device type<\/li>\n<\/ul>\n\n\n\n

          2.4 Recording content<\/h3>\n\n\n\n

          Audio and video material recorded during a production that contains identifiable individuals. This is processed under a separate production agreement we sign with the client; see also article 6 below.<\/p>\n\n\n\n

          3. Purposes and lawful bases<\/h2>\n\n\n\n
          Purpose<\/th>Lawful basis<\/th><\/tr><\/thead>
          Performing a recording assignment<\/td>Performance of a contract<\/td><\/tr>
          Responding to contact requests<\/td>Legitimate interest \/ contract performance<\/td><\/tr>
          Sending quotes and invoices<\/td>Contract performance \/ legal obligation<\/td><\/tr>
          Bookkeeping (7-year statutory retention)<\/td>Legal obligation<\/td><\/tr>
          Website improvement (analytics)<\/td>Consent (cookie banner)<\/td><\/tr>
          Email marketing to existing clients<\/td>Legitimate interest with opt-out<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

          We do not process special categories of personal data and do not perform automated decision-making or profiling.<\/p>\n\n\n\n

          4. Data sharing<\/h2>\n\n\n\n

          We only share your data with third parties to the extent necessary to deliver our services or to comply with a legal obligation.<\/p>\n\n\n\n

          Processor<\/th>Purpose<\/th>Location<\/th><\/tr><\/thead>
          Calendly<\/td>Appointment scheduling<\/td>EU\/US (DPA + SCCs)<\/td><\/tr>
          Hosting (DigitalOcean \/ Hetzner)<\/td>Website hosting<\/td>EU<\/td><\/tr>
          ProtonMail<\/td>Email communication<\/td>Switzerland (adequate level)<\/td><\/tr>
          Moneybird<\/td>Invoicing and bookkeeping<\/td>EU<\/td><\/tr>
          Rank Math \/ Google Search Console<\/td>Search performance<\/td>EU\/US (DPA)<\/td><\/tr>
          Plausible \/ Google Analytics<\/td>Website analytics<\/td>EU (Plausible) or EU\/US (GA4 with DPA + SCCs)<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

          We have signed a Data Processing Agreement (DPA) with each processor \u2014 or will do so before the collaboration starts.<\/p>\n\n\n\n

          5. Retention periods<\/h2>\n\n\n\n
          Category<\/th>Period<\/th><\/tr><\/thead>
          Contact requests without follow-up<\/td>12 months<\/td><\/tr>
          Client data for ongoing assignments<\/td>Duration of the agreement<\/td><\/tr>
          Invoice and bookkeeping data<\/td>7 years (Dutch statutory retention)<\/td><\/tr>
          Recording content (audio\/video)<\/td>As set out in the individual production agreement<\/td><\/tr>
          Technical logs<\/td>90 days<\/td><\/tr>
          Cookies<\/td>See our cookie policy on the website<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

          6. Recording content and portrait rights<\/h2>\n\n\n\n

          For audio and video material recorded during a production, a separate production agreement applies between V-Media BV and the client. That agreement covers:<\/p>\n\n\n\n